by Simon

March 31, 2020

R&D tax credits explained by Hamilton Wood & Company Leeds

Keeping track of staff members time attached to research and development claims must be the proper and realistic assessment of time put in.

There are quite a few absolutely free tools that will help capture the true time an employee invests on a project and may be used.

You are able to write down 230% of director and team salaries who are actively involved in an R&D venture. Employees costs are allowed expenditure for the purposes of Research & Development.

It’s obvious that employees can from time to time be pulled from one activity to another.

It is extremely important that a fair appraisal of time is established for inclusion in your claim.

Let’s take a good look at the two specific types of staff costs:

  • Workers contributing to resolving the technical challenge in the project directly
  • And next support workers who are included in the task in some other way e.g. an Ops Director loosely engaged in a task in some capacity. In plain English, a worker involved in qualifying indirect activities.

When calculating the figures it is recommended to look into the nature of their role in the endeavour and also the period they were taking part.

A few very important questions you should ask in connection with the individual in mind:

  • Precisely what R&D actions did the employee attempt?
  • How much time did they spend active in the assignment?
  • Just what qualifying jobs did the worker work on during the timeframe?

Recording staff members costs in a project

Clearly, keeping control of every intricate area of a Research & Development endeavour can sometimes be difficult.

Let’s be realistic you have a firm to look after and paralysis by analysis has finished many organizations.

All too frequently ‘business as usual’ gets in the way and businesses lose out on large sums of money that they could otherwise have received by failing to claim.

Many organisations have spent company cash on projects and only come to understand after the occasion that they may have the capacity to recover some of their costs.

Attempting to unravel exactly the amount of time a member of staff has devoted to an undertaking can be challenging.

It is vital that projects are reviewed in the right way and staff units of time are captured accurately.

Make certain there is some corroborating information and facts to assist and if you’re uncertain, we’re very happy to help.

Where granular timekeeping reports aren’t attainable check what reports can be found and employ a level of critical thinking. Can you fairly make a case for 100% of peoples time throughout the length of the project?

As we have mentioned, you’ll find free tools available that can help with the tracking of jobs. Clockify is one such tool and can be looked at here:

Where we fit into the process is that we positively help our customers build better procedures so that each year your award is safely optimised ensuring no stone remains unturned.

When recording your employees amount of time in a job it often helps you to do this at the same time alongside the project.

If you need more tips on documenting staff time in a project, feel free to get in contact as our friendly team of experts will be able to help you with your R&D questions.

Banking on guestimates to assess staff members time is dangerous territory.

You ought to have some reasonable justification for the allotment of time applied.

We recommend that you look at the process in its entirety and then work backwards from that point. Who should be involved and why?

At all times, you ought to make sure that the time measured is genuine in order not to falsify your claim that will leave your company exposed to a minefield of risks sooner or later.

Our team are happy to ‘hold your hand’ and provide the down-to-earth assistance and support you need to safely increase your claim.